Audio/Visual Request for Proposals

The Village of Marvin will be accepting sealed proposals for the installation of audio-visual equipment (along with separate maintenance fees) at the proposed new construction of the new Village Hall to be located at 10006 Marvin School Road, Marvin NC 28173; all proposals are subject to all conditions, and provisions, etc., set forth herein and attached. Proposals will be accepted from September 20, 2021 until October 4, 2021 at 12:00 p.m. E.S.T.

All proposals shall be lump-sum with alternate maintenance pricing itemized as instructed. All sealed proposals must be submitted to the Village of Marvin either in person or by mail to the attention of Village Manager, Christina Amos, or Village Clerk, Austin Yow by October 4, 2021 at 12:00 p.m. E.S.T. at 10004 New Town Road, Marvin, NC 28173.

Facsimiles or electronic responses are not acceptable. For purposes of exact time determination, the clock in the Village of Marvin Council Room will be used. LATE PROPOSALS WILL NOT BE ACCEPTED.

It is the intent of the Village to award a contract to the best overall proposal as determined by the Village under GS 143-129.8 including the best valued proposal based on price and performance under GS 143-135.9, so long as pricing does not exceed the funds available. However, the Village reserves the right to reject any and all bids. The Village reserves the sole right to waive informalities and irregularities in a Bid received and to accept the Bid which, in the Village's judgment, is in the Village's own best interests. The Village shall accept or reject any alternates in any order or combination. To determine the lowest Proposer, the Village shall calculate the sum of the total base bid and/or the deduction or addition of the maintenance alternates, if accepted.


Project Timeline:

Project Advertisement 9/20/2021
7-day publication 9/20/21-9/30/21
Proposals due by 12:00 PM EST 10/4/2021
Village Council to Award Contract 10/12/2021
Completion of Project 2/1/2022 (Actual date to be confirmed later)


RFP Documents